A Beginners Guide to Air Conditioner Maintenance in the Office

You wouldn't drive your car 60,000 miles without changing the oil. Why would you run your air conditioning 24/7 without regular maintenance?

It sounds like common sense, yet the truth is many business owners don't really think about their AC until it breaks. In fact, Energy.gov reports that many of today's most common issues are a result of inadequate air conditioner maintenance.

Don't let your unit become another statistic. Learn how you can cut back on pricey AC repair calls and give your office's HVAC system a long and healthy life below!

A Guide to Air Conditioner Maintenance in the Workplace

Proper maintenance for your commercial unit is a blend of best practices on your end and regular annual maintenance from the professionals. First, let's cover the basics of what you--the business owner--need to do in order to keep your system running smoothly.

How to Maintain Your Commercial HVAC System Properly

Below are 5 main tasks you should add to your to-do list. Pay attention to the details, as we'll cover both how to execute these steps and when.

Replace Your Air Filters Regularly

This is one of the easiest ways to maintain your system. It's also one of the most important. Most air conditioning setups have filters that capture dust, debris, and other things that travel through your air ducts.

As time goes by, the debris your filter captures starts to build up. If you don't change or clean these filters regularly, it will start to block the airflow through your office building. This can cause all kinds of trouble.

When your air filter clogs, your HVAC system has to work harder in order to regulate the temperature inside your building. Let it get too clogged and it can lead to your system freezing over.

This can quickly become a costly repair. In order to avoid situations like this, change or clean your filters every 1 to 3 months. Depending on your HVAC system setup, you may have a professional come in to do this for you.

This is often a service you can buy as an annual maintenance package from a commercial AC service provider.

Shade Your Unit When Possible

If your unit is stuck in the sun all day, that heat can wear it out quicker. This is especially true here in Texas where the sun can be merciless. In order to give your unit a break, provide it with some shade.

If it's an outdoor unit on the ground near the building, consider planting a tree close enough to provide it with natural shading without blocking its airflow or becoming a hazard.

This effort can save you money each month because your system doesn't have to work as hard.

Keep Your System Clean

Even if your AC unit is outside, it still needs a good cleaning. With its exposure to the elements comes the tendency to gather dirt, grass, and even twigs. These kinds of debris can get inside your unit, which can impact its performance.

Avoid the trouble by making an effort to keep it clean. It doesn't take much. Spray it down when it starts to become dirty and keep it clear of twigs and branches.

If you have a tree, shrubs, or other vegetation nearby, keep them trimmed. Give your unit enough space so leaves, twigs, and grass are less likely to get caught up in it.

Use a Programmable Thermostat

A programmable thermostat does more than offer your business a more convenient way to manage the temperature. It also increases your system's efficiency.

This little addition will save you money and prevent your unit from working harder than it should. This not only can save you up to 10 percent in energy costs, but it also extends the life of your system.

Talk about savings!

Schedule Annual Maintenance Visits

If you don't schedule annual maintenance calls, they won't happen. Put the task on your calendar as an annual event. Don't put it off when the time comes to schedule it!

These annual maintenance calls cover the regular check-ups and tune-ups you can't do on your own.

What Do Air Conditioning Maintenance Visits Cover, Exactly?

Commercial AC maintenance is the difference between a quick fix or small part replacement and a major air conditioning repair. This includes:

  • Checking and Calibrating Your Thermostat
  • Lubricating Your AC Unit's Parts
  • Clearing Your Condensate Drain Line
  • Checking and Tightening Electrical Connections
  • Checking, Changing, and/or Cleaning Filters
  • Inspecting HVAC System Controls
  • Checking and Adjusting Your Refrigerant
  • Inspecting Coils and Other Components
  • Replacing Worn Out or Broken Parts
  • Clean Dirty Units and Components
  • Inspect Any Safety Devices to Ensure They're Working Effectively
  • Inspect for Dangers Such as Exposed Wiring
  • Clean the Condenser Coil
  • Test the Compressor's Performance
  • And More

Over time, parts wear out or break. A regular maintenance visit covers all of the bases to make sure your system is in working order. If a piece of your system breaks or becomes worn out to the point that it needs replacing, the technician will do so during this visit.

They may also catch a previously unseen issue before it becomes a serious problem. While no one likes unexpected repairs, it is far cheaper and better than having to do a costly replacement!

Just like your car, your unit is only as good as the care it receives. In fact, you may find your HVAC system's efficiency increases after these routine services.

Is It Time for Your Next Maintenance Call?

If you haven't scheduled an air conditioner maintenance appointment in the last year, pick up the phone and start dialing. These affordable visits will clean and handle any necessary upkeep to keep your HVAC system running steadily.

If your office is in Waco, Texas or if you need service in the surrounding areas outside of Waco, reach out to us at McNamara Custom Services, Inc. We deliver professional services with a personal touch that our customers love.

To get started, fill out our contact form or give us a call! We're available 7:30 am to 5 pm Monday through Friday, and 24-hours a day, 7 days a week for emergency calls.

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